2017 Officers Meeting Notes

[Stu Jackson]

Sunday, April 09, 2017   FINAL                                      

To:    Officers:   Rick Allen, Noah Rosenblatt, Stu Jackson, Ken Heyman, Jack Hutteball, John Nixon, Dave Sanner

          Board:  Paul Erb, Lance Jones, Michael Shaner, Ken Juul, Dave Davis, Ray Irvine, Dottie Toney, Denise Gill, Robert Schuldenfrei

cc:   Michael Zoll


Re:   Catalina 34 International Association Year 2016 Annual Officers Meeting

Dear Catalina 34 International Association Members, Officers and Board Members;

The Annual Meeting of the Catalina 34 International Association Officers was held via telephone conference call on Monday, March 20, 2017, 8:00 P.M. Eastern Daylight Time, 5:00 P.M. Pacific Daylight Time.  The meeting concluded at 6:25 p.m. PDT.

The 2017 International Officers are listed after these meeting notes.  Participants in this teleconference included Noah Rosenblatt, Sue Clancy, John Nixon, Stu Jackson, Ray Irvine, Ken Heyman, Dottie Toney, Robert Schuldenfrei and Michael Zoll (for Denise Gill).  Rick Allen, Jack Hutteball, Dave Sanner, and Past Commodores Paul Erb, Lance Jones, Ken Juul, Michael Shaner and Dave Davis were absent. 

The meeting was based on the emailed agenda, dated Thursday, March 2, 2016.

MEETING NOTES

1.   Financial Report & Projections – Treasurer Ken Heyman
a.   Statement showed negligible loss of just under $300 for 2016.  Balance is $11.5K adequate per earlier discussions. 
      Report Year        as of Dec. 31              Cash Balance
      2017                    2016                     $12.0K
      2016                      2015                     $11.9K
      2015                    2014                     $15.1K
      2014                 2013             $12.7K   *
      2013                    2012             $20.7K   *

* --- decrease in funds due to "dividend" offered in 2013   

b.   Statement and projections accepted as presented. 
c.   No discussion of a dividend for 2017.  2016 Meeting motion was to look at it every year as a method for keeping the balance to a reasonable amount.  [Dividend is defined as a free year of membership; initiated due to excess of funds.]
d.   Ken noted that PayPal now constitutes more than half of the total dues, up from less than half last year.
2.   Membership – Secretary Stu Jackson
a.   504  C34s plus 29 C355s, 533 total, down from 2016 of 525 members of which 28 are C355s, 553 total C34 IA members;  down from 2015 figures of 594 members of which 32 are C355s, 562 C34s; down from 2014 figures of 639 members of which 41 are C355s, 588 C34 skippers; 2013 figure of 560 members, of which 28 were C355 skippers, 532 C34 skippers.   Slight downward trend but holding reasonably steady.
1)   John's request of how many were Mark I or Mark II boats (#1295 first Mark II). 
a)   Method 1:  1,800 hulls   1,294 Mark 1, 1¼ & 1½   72%  505  Mark II   28%
b)   Method 2:  All records in the C34IA File Maker Pro database
       <hull 1294  2454   78%     > hull 1294   684  22%
      c)   Method 3:  Active C34IA Members  (>2/27/2017)
      <hull 1294  306      68%      >hull 1294    145   32%
Note:  these total active members don't include latest counts reported at the meeting because this exercise was done earlier during a renewal period
   Interestingly, each method results in reasonably similar proportions.  I expect a growth in Mark I membership during this renewal period, since folks are buying older boats and joining up.  Traditionally, it's always seemed to me that we have seen this proportional level of activity on the Message Board as well.

3.   Associate Editor report – Jack – no report
4.   Technical Editor report – John – No articles submitted to John recently, John is busy with work, will get back into writing another if necesary soon.  Stu said he'd be sending one on a stereo replacement.
5.   Mainsheet magazine electronic distribution by PDF.
a.   Agreed last year that a thread should be started on the Forum with a "Did you know that...?" message.  Magazines come with code inside.  DONE -  Feb. 19, 2017, 162 views since Feb. 19th, no responses
b.   Links on our website to the Mainsheet website would not be helpful for anyone without the printed copy because a published hard copy is necessary to obtain the "code" to access the magazine online at the Mainsheet website. 
c.   John noted he reads his print copy, then downloads the magazine for future reference and to save paper storage space.
6.   Website:  [from Attachment #4 in the agenda]
a.   Procedures for future Tech Notes Online were included in the 2016 Notes.  Ongoing updates as Tech Notes are published with Sue's departure.
1)   Sue reported that she had provided Jack with a detailed "How To" memo.
2)   Noah volunteered to also bring himself up to speed on this.
b.   List of Forum & Website Administrators/Moderators – from agenda Attachment #2 spreadsheet - who does the changes? – Dave, Stu, Sue.  Sue noted that some areas are dormant and some should have the administrators changed.  Dave should do this.
1)   General:  The Forum should be used for "conversations" and discussions.  The website should be used stories and archived material, such as the new Fleet sections.  Sue confirmed a conversation with one of Dottie's skippers last year who should have the information to begin to post to the website for Fleet 13.  The intent of creating the Fleet sections of the website for Fleet News is that Mainsheet discontinued publishing fleet news.
2)   Suggestions for the Forum sections.  Stu will develop a formal memo with recommendations for review by the group before proceeding with instructions to Dave to modify the Forum sections.  These are examples:
a)   Question of the Month and C34 Swapping – dormant, consider deleting
b)   Fleets – use for discussions and notices, use the website for stories and fleet news
c)   C34 IA Officers – Delete.  It has been replaced with a website home page drop down menu for officers.  That menu has the officers listed with hidden-to-view emails.
d)   C34 IA News & Information – Delete or archive by simply noting it is not being used anymore and link to the home page.  Stu used to use this in the past to post the Officers Meeting Notes.
e)   C34 IA National Regatta – Delete, can be added to fleet news when one occurs.
f)   C34 IA Tech Notes – Delete.  Stu has already posted to not use it.
g)   Salvaged Topics – Delete, dormant, never used.
h)   Forum Administrators needs to be added to the edit list.
c.   Home Page Editing – complete, Thanks, Sue.  No further comments.
d.   "Database" – on website now complete and being used.
e.   gmail addresses for Officers – Stu, Sue
1)   Sue reported that she was unable to obtain the passwords for the generic gmail addresses in the Forum section of C34 IA Officers.  It has been replaced by the page on the home page.  The email address are "hidden" on the page.  Sue suggested that officers could also obtain their own gmail address if they didn't want to use their own personal "edresses."
2)   Stu will edit to include Noah's information as Vice Commodore.
f.   wiki editing question that came up from a Forum registrant and via email from a member:  Wordpress vs. original wiki page – Stu, Sue - Sue advised that the Wordpress plug in resulted in all Wordpress pages having links to the original wiki page that are included at the bottom of the Wordpress page for wiki editing.
6.   National Regatta - Ray reported that Fleet 1 declined for this year. 
8.   Fleets - VC Sue Clancy has transferred the Fleet Formation Package to VC Noah Rosenblatt.
a.   Fleet Captain comments - none
b.   Mainsheet magazine and [lack of] Fleet information – agreed no further comments were necessary to the publisher.  Fleets should use the new Fleet sections on the website.
c.   Promotion of Fleet section on Home Page – Sue & Jack - Sue provided a list of Home Page sections that require "Ownership" in Attachment #4 to the agenda.  Stu will make a list for the record and for further discussions.  Recommended that Officers call individuals who express interest to maintain these sections, rather than depending on written website requests for volunteers.
9.   C355 Support – Stu drafted a letter included in the agenda.  Fleet Captains noted that some C355s have joined local fleets.  Discussed the differences between fleets and the administrative work being done by the IA for the C355 group.  Letter tabled for the time being.
10.   Fleet Support  -  Motion made, seconded and passed to extend Fleet Support for $15 per boat as of April 1st with those fleets that choose not to accept OK, requires a discussion and a motion for renewal every year.
11.   Other – Used freeconferencecall.com for this meeting for the first time.  Stu had distributed the un&pw to the Commodore, Vice Commodore and Treasurer.


Summary of To Do Items from the Meeting

1.   Noah to obtain multi-page Tech Notes Online document from Jack and send a copy to Stu
2.   Stu to edit home page officers to include Noah's information – DONE 4/9/17
3.   Stu to prepare separate memo on Forum categories action
4.   Stu to develop Yearly To Do List
5.   Stu to develop list of usernames and passwords including PayPal
6.   Stu to prepare list of website sections based on Sue's input for Ownership, as well as Forum Administrators (Noah has been added to Wordpress access)


* End of Notes*

Re:   Catalina 34 International Association Year 2017 Annual Officers Election

Dear Catalina 34 International Association Members, Officers and Board Members:

March 2017

The 2017 International Officers listed were duly elected by a majority of Fleet Captains and the Past Commodores in accordance with the C34 IA Constitution. 

2017 C34 International Association Officers


2017 Officers


2017 & 2016 Commodore Rick Allen  (Fleet 1)
2014 & 2105 Vice-Commodore Rick Allen
#746  Painkiller
sailorick@gmail.com
916-718-3789

2017 Vice Commodore  Noah Rosenblatt
#1014  Jete
noahr@san.rr.com
858-722-8286

2017 Secretary Stu Jackson  (Fleet 1)
1999-2016 Secretary
#224  Aquavite
mraquaq@aol.com 
250-743-0799

2017 Treasurer Ken Heyman
2007-2016 Treasurer
#535  Wholesailor
kenheyman@msn.com
(847) 422-3371 (cell)

Chief Measurer – position vacant

2017 Mainsheet Editor Jack Hutteball  (Fleet 5) 
2009 - 2016 Mainsheet Editor
#1555  Mariah II
JhuttebalL@comcast.net
360-558-4242

2017 Webmaster Dave Sanner (Fleet 1)   
2005 to 2016 Webmaster
non-voting 
#611  Queimada
sanner@big.net
775-588-6699

2017 Technical Editor  John Nixon
2010 -2016 Technical Editor
# 728  Otra Vez
c34hull728@gmail.com
817-341-1219

2014  Associate Technical Editor Ron Hill (Fleet 12) – no longer participating 
#788  Apache  (transferred boat to son – 2014)
non-voting
2004 - 2014  Associate Technical Editor
Past Technical Editor & C34 General Overall "Guru"
(540) 891-5297
ronphylhill@comcast.net


PAST COMMODORES

2014 &2015 Commodore  Paul Erb
2013 Vice-Commodore
#1634  Yachta Yachta Yachta
erbsail34@Comcast.net
941-830-8802

2013 Commodore Lance Jones (Fleet 13) – sold boat 2016
2011 & 2012 Vice-Commodore
#622  Kitty's Cat
lance1959@gmail.com
770-330-4010 (cell)

2011 & 2012 Commodore Michael Shaner (Fleet 12)
2009-2010 Vice-Commodore
#300  Queequeg
michael@augustasteel.com
540-569-0424

2009 & 2010 Commodore Bob Kuba – no longer participating
#1291  (sold in 2013)

Dave Davis (Fleet 1)  – no longer participating
#707  Wind Dragon
Davis_707@yahoo.com
(650) 948﷓3461 

Jon Arck (Fleet 1) – no longer participating
#1346  Tweety Bird  (sold in 2015)
2004 &2005 Commodore
2004 Vice-Commodore

Bill Jenks – no longer participating
#1484
2003 & 4 Past Commodore
2005 - 2006 Treasurer

2007 & 2008 Commodore Ken Juul
#1090  Luna Loca
kenandvic@cox.net
757-229-7611